COVID-19 Visitors and Events Protocol

Updated 4/22/22

Public health agency requirements and guidelines regarding COVID-19 mitigation protocols change regularly. The information below summarizes current guidance for campus visitors and events. Some programs may have additional requirements, such as performances through the Arts Division, the Seymour Center, and the UCO Lick Observatory. Prior to coming to campus, visitors should check with program organizers for the most up-to-date protocols.

This protocol remains in effect while the Santa Cruz County COVID-19 Community Level remains “low.” Additional mitigations may be required if the County Level reaches “medium,” and some events may be postponed or rescheduled if the County Level reaches “high.”

Requirements for Campus Visitors

All campus visitors must follow campus COVID-19 mitigation requirements:

  • Do not come onto campus or enter any University facilities or physical spaces if you feel unwell or have recently tested positive for COVID-19.
  • For volunteers, complete the Daily Symptom Survey and be prepared to show proof of clearance prior to entering UCSC facilities and physical spaces.
  • For visitors other than volunteers, completing the Daily Symptom Survey is recommended prior to entering UCSC facilities and physical spaces.
  • Face coverings are recommended for everyone, regardless of vaccination status.
  • Campus visitors who do not comply with policies will not be permitted to access the facility and will be asked to leave.

Casual visitors, who are individuals without specific meetings or appointments, have no requirements beyond the recommendation to wear face coverings in all shared indoor spaces.

Visitors from outside California should follow the Centers for Disease Control and Prevention (CDC) travel guidance. Additionally, individuals who are not up to date with COVID-19 vaccinations must also:

  • Obtain and have accessible a record of a negative COVID-19 test 1-3 days prior to travel.
  • Self-quarantine for 5 days upon arrival.
  • Obtain and have accessible a record of a negative COVID-19 test result 3-5 days after arrival.
  • If a COVID-19 test is positive, the visit should be canceled or postponed before the visitor arrives on campus, or as soon as the result is received.

Visitors to Student Housing and Dining

Currently, there are no guest restrictions in student housing and dining but campus visitors must comply with the following in addition to the requirements for all campus visitors:

  • Visitors must be hosted by a residential student at all times and access is limited to the residential student’s assigned living area.
  • The University may amend the UCSC Housing Visitor/Guest Policy, including implementing a “no guest” policy for residential students, as needed to attempt to reduce the spread of COVID-19 or to comply with public health orders or guidance. Students will be given notice via UCSC email if a residential “no-guest” restriction is put into place or modified.

Events at UCSC Locations

“Event” means any planned gathering where 25 or more people are in attendance or are reasonably anticipated to be in attendance at a UCSC location, including but not limited to celebrations, dances, lectures, forums, performances, social gatherings, concerts, speaker presentations, conferences or athletic contests or tournaments. Events do not include regularly scheduled academic classes, seminars, labs, or non-campus sponsored events where a third party rents a campus facility for a private event (e.g., a wedding reception).

Indoor Events

  • Proof of being up to date with COVID-19 vaccinations or a recent negative COVID-19 test result (taken within 72 hours of the start of an event) are not required for indoor events. Event organizers may choose to require these measures as long as they apply to all attendees.
    • The host or event coordinator should provide attendees reasonable notice of the requirements of the event in advance. If proof of being up to date with COVID-19 vaccinations or a negative test is required, the entrance requirements can be met in the following ways:
      • Any attendee can show their CDC Vaccine Card (phone image acceptable) or digital vaccine record from the State of California. International attendees may show their translated vaccine record.
      • Any attendee can show a negative COVID-19 test result from the last 72 hours (must be a lab PCR test; home tests/antigen tests are not valid).
  • Attendees who do not meet specified event requirements will not be permitted entry.
  • Event organizers may require face coverings for specific events, such as those with the possibility of high density or close contact, although doing so is not required at this time.
  • Accurate attendee registration is recommended for all events to aid in contact tracing if needed.
  • If food or beverages are served during the indoor event, attendees should have the option to eat their meal outdoors if they desire.

Outdoor Events

  • Proof of being up to date with COVID-19 vaccinations or a recent negative COVID-19 test result (taken within 72 hours of the start of an event) are not required for outdoor events. Event organizers may choose to require these measures as long as they apply to all attendees.
  • Event organizers may require face coverings for specific events, such as those with the possibility of high density or close contact, although doing so is not required at this time.

“Mega Events”

Mega-events are defined by the California Department of Public Health (CDPH) as indoor events with 1,000 or more people and outdoor events with 10,000 or more people.

  • Proof of being up to date with COVID-19 vaccinations or a recent negative COVID-19 test result (taken within 72 hours of the start of an event) are not required for mega-events. Event organizers may choose to require these measures as long as they apply to all attendees.
  • Event organizers are strongly encouraged to consider requiring face coverings for mega-events where there is the possibility of high density or close contact, although doing so is not required at this time.

Campus Tours

All visitors, regardless of vaccination status, who are participating in on-site and/or self-guided tours of campus are required to abide by the following:

  • Visitors may be required to complete a Daily Symptom Survey prior to entering UCSC facilities and physical spaces.
  • Approved face coverings are recommended for everyone regardless of vaccination status.
  • Approved face coverings may be required to board and ride Campus Transit. Follow instructions posted at transit stops and on vehicles.

Overnight Programs and Events (including summer camps) utilizing University Owned or Leased Facilities

UC-operated overnight programs and events

  • All UC employees and students who are participating in the overnight program or event in their capacity as a UC employee or student are required to comply with the UC Vaccination Policy.
  • All other participants (covered non-affiliates), including attendees, organizers, or participants in some other capacity and minors attending overnight programs or events are required to 1) show proof of being up to date with COVID-19 vaccinations or 2) have an approved medical exemption and regular COVID-19 testing.
  • The department or unit running the camp/conference will be responsible for verification of the above requirements.
  • All overnight program or event participants, attendees and organizers must comply with all public health requirements.
  • More information can be found in the UCSC Conference Services contract agreement Exhibit 5: COVID Mitigations Addendum (UC Operated).

Non-UC-operated overnight programs and events

  • Third-party organizers, participants, and attendees, including minors, are required to 1) show proof of being up to date with COVID-19 vaccinations; or 2) have an approved medical exemption and submit to regular COVID-19 testing every four days (PCR or rapid antigen) as a condition of using UCSC-owned or -leased facilities for their overnight program or event.
  • Third parties who contract with UCSC are responsible for administration, compliance, and verification of the above requirements.
  • All camp and program participants, attendees and organizers must comply with all public health requirements.
  • More information can be found in the UCSC Conference Services contract agreement Exhibit 5: COVID Mitigations Addendum (Non-UC Operated).

NOTES

Up to date: An individual is considered up to date with COVID-19 vaccinations when they have received all recommended COVID-19 vaccines, including any booster dose(s) when eligible (CDC, “Stay Up to Date With Your COVID-19 Vaccines”)

Not up to date: Individuals who are not up to date with COVID-19 vaccinations include: (i) individuals of all ages, including children, who have not completed a primary vaccination series to protect against COVID-19; (ii) individuals <2 weeks post primary vaccination series; (iii) individuals with an approved exception or deferral to the UC Policy: SARS-CoV-2 (COVID-19) Vaccination Program; (iv) individuals who have completed a primary vaccination series and are booster-eligible, but have not received a booster dose.